Camp Medical Forms
Camper medical information, including vaccination records, must be updated every year, as per NYS law. Baltimore Woods does not keep medical records from year to year. There is good news starting in 2020 – the medical forms are now included in the online registration process! Vaccination records do need to be submitted annually via official documentation from the physician’s office.
Please submit your camper’s vaccination records two weeks in advance of the camp session which they are attending. Campers without complete medical information will not be admitted to camp.
Please fill out the medical form completely, including vaccination records, no later than two weeks prior to your camp start date. Campers without complete medical forms will not be admitted to camp. Vaccination records must be resubmitted every year as well, we do not keep these on file from year to year at Baltimore Woods. If you do not have a copy of your child’s vaccination records, the easiest thing to do is to call their doctor’s office and have them fax the records directly to Baltimore Woods at (315) 673-3671.
How to Submit Vaccination Records:
Option 1 – Direct from Physician
If you do not have a copy of your child’s vaccination records, the easiest thing to do is to call their doctor’s office and have them fax the records directly to Baltimore Woods at (315) 673-3671.
Option 2 – Upload Record into your Active Network Account
If you have your child’s vaccination records handy, you can scan them into a computer, or even take a photograph of them, and upload the files directly into your Active Network Account. Here’s how:
Step 1. Sign into your Active Account. You can access your camp account by clicking here. You will need to use the same email address and password that you used when you registered for camp.
Step 2. Look for the blue box labeled “Upload Form”, and click it (#2 arrow in picture). Follow the prompts for uploading the vaccination records (i.e. “supplemental forms”)
Call (315) 673-1350 or email firstname.lastname@example.org if you have any questions about this process.
The Parent Account Access button takes you to your online account with Active Network. The online account provides accessibility for registrants to update personal information, review registration details, print statements and make payments on existing balances.